Our complaints policy

 

I am committed to providing a high-quality service to all clients of the practice. This includes a commitment to putting things right when they go wrong. This policy explains how I will deal with any complaint that is referred to me. Your complaint might concern the way in which you have been dealt with, the quality of advice you have received or the amount of any invoice that you have received.

 

My complaints procedure

 

If you have a complaint, please let me know, whether by post to this office or by fax. It would be helpful if you could let me know your concerns in writing, but if you would prefer not to, or if you would find it difficult to do so, please telephone me instead at 07946389657 or by email to ak@anwarlaw.co.uk To explain to you how long this process might take I have included my target times for each stage of the process. Where, for any reason, it is not possible to observe any of these limits I will let you know and explain why

 

. What will happen next?

  1. On receipt of your complaint, I will send you a letter acknowledging your complaint and might invite you to a meeting to discuss your concerns. I will open a file for your complaint in my system and will examine the file on the work that this practice has been doing for you. I would look to acknowledge your complaint within three working days of receiving it and will complete my initial examination within twenty-one days.

  2. I might then invite you to a meeting or write to you to ask for further information. Alternatively, I might write to you setting out our views on the situation and proposing any redress that would seem to be appropriate. I will aim to write to you with my views and any suggestions within seven days of completing my investigations.

  3. Where I feel that I have failed in my standards I could offer an apology, a reduction of any bill or a repayment in relation to any payment received.

  4. If, by this stage, you are still not satisfied, please let me know. It would be helpful to me if you could do so within the next 7 days, but there is no obligation on you to do so. I will then arrange to review my decision in the light of any comments that you make. I would generally aim to do this within 7 days of hearing from you.

  5. I will let you know the result of the review within 14 days days of the end of the review and will do so by writing to you to confirm my final position on your complaint and explaining my reasons.

  6. If you are not happy with our decision or recommendation, you can approach the Legal Ombudsman who provides a service examining complaints against lawyers, including solicitors' firms. They will usually expect firms to have concluded their examination of complaints within eight weeks their being notified of them and will usually expect to have complaints referred to themwithin six months of the end of our complaints handling process as set out above. The services provided by the Legal Ombudsman are limited to individuals and smaller organisations - for more details of their service see their website. The full details of how to contact this office are as follows: Telephone: 0300 555 0333 Minicom: 0300 555 1777 E-mail: enquiries@legalombudsman.org.uk Website: www.legalombudsman.org.uk Address: Legal Ombudsman, PO Box 6806, Wolverhampton WV1 9W

  7. You should note that you should note that the Legal Ombudsman will not be able to accept your complaint if: • more than six years have elapsed from the date of the alleged act or omission giving rise to your complaint. • more than three years have elapsed since the time that you should have known about your entitlement to make a complaint if later than above; or

  8.  You may, if you wish, approach the Solicitors Regulation Authority. They can help you if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money or treating you unfairly because of your age, a disability or other characteristic. They can be contacted via the following: The Solicitors Regulation Authority The Cube Wharfside Street Birmingham, B1 1RN 0370 606 2555 http://www.sra.org.uk/consumers/problems/report-solicitor.page